Best CMMS Software

Best CMMS Software also is known as Computerized Maintenance Management System enables organizations to maintain a database on a digital platform. This software plans, tracks, measures and optimizes the organization’s operations. Best CMMS Software simplifies the organization’s maintenance management and enables workers to work more efficiently and also plays a key role in making managerial decisions.

Top 10 CMMS Software

1. UpKeep
2. Asset Essentials
3. eMaint CMMS
4. Hippo CMMS
5. Limble CMMS
6. MaintainX
7. Maintenance Connection
8. MicroMain CMMS
9. MVP Plant
10. Coherent

UpKeep is a modern, intuitive, eminent tool to maintain a computerized maintenance management system. It is easy to access anywhere, anytime from any device. It creates work orders, sends notifications, and sends alerts when assets go down… Read more

Asset Essentials is offered by Dude Solutions is a work and asset management platform. It enables organizations to optimize their processes and increases their efficiency. The platform organizes work orders and maintains assets life. Asset Essentials is a user friendly platform and comes at an affordable price… Read more

eMaint CMMS is one of the leading provider of computerized maintenance management system. eMaint offers a reliable and customizable platform that can be seamlessly integrated with the maintenance tools. Platform’s interface provides high level flexibility and configurability. The software comes with features like work order management, preventive maintenance, materials management, compliance auditing and many more… Read more

Hippo CMMS offers efficient and easy to use CMMS platform that can be afforded by all sizes of organizations. The software helps in streamlining the operational processes and increases organizational productivity and efficiency. It offers high ROI in less time. The company also provides highly skilled customer support which helps clients throughout… Read more

Limble CMMS offers highly advances and user-friendly software. The software comes with features like advanced dashboards, reporting capabilities, task templates, materials management, preventative maintenance, approvals management, and equipment breakdown reports… Read more

MaintainX is the mobile work order platform that enables teams to understand their tasks and the method of performing their tasks. The platform optimizes maintenance work orders, safety procedures, environmental checklists, tooling and guage reporting, auditing and many more… Read more

Maintenance Connection is a SaaS platform that provides real time maintenance solution. Its interface comes with flexibility and configurability feature. The software is mainly built for enterprise level organizations. The software comes with deployment option of on cloud or on-premise… Read more

MicroMain CMMS streamlines business operational processes and increases organizational productivity and efficiency. The software interface easily tracks, schedules, and reports work order. Key features of this platform comprises customization, high security, API integration, enhanced business intelligence, inventory and work order management… Read more

MVP Plant is leading software provided by CMMS Data Group. The system stands out with its online & offline work management. The software is highly reliable and increases organizations productivity by reducing downtime. The platform has ability to simplify the complex processes by adding filters and customize it as per user requirements… Read more

Coherent is a well known cloud-based CMMS. It is user-friendly software with a very simple user interface. It comes with a search option that enables the user to search for the required content and get access to it immediately. Coherent helps a user keep a detailed account of work and has easy report making features… Read more

What is best CMMS Software?

Best CMMS Software or Computerized Maintenance Management System eases the process of maintenance operations of the organization. This software helps to manage work orders, plan preventive maintenance, monitor assets, manage labor, track inventory, and improves ROI. This in turn streamlines the process of maintenance management and helps managers to take decisions effectively. This software can also be integrated into existing organization infrastructure and manages all the tasks related to it.

Best CMMS software eliminates the use of paperwork in the organization and streamlines a number of organizational tasks. This software plays a key role in maintenance departments by automating, organizing, tracking, and executing multiple tasks. Major industries that use this software comprise Construction, Supply Chain and logistics, Distribution, Education, Facilities Management, Fleet Management, Food, Healthcare, Manufacturing, Oil & Gas, Government, and many more.

The global CMMS software market was valued at USD 896.5 million in 2019 and is expected to reach USD 1286.1 million by 2025 with a CAGR of 9.4% during the forecast period. The software also verifies regulatory compliance for organizations. For controlling the maintenance of the facility, it analyzes the required information automatically by reducing manual work.

The Best CMMS software enables record-keeping that tracks completed and assigned tasks in an optimized way. Organizations of all sizes have started using this software for optimizing their maintenance management. With improved technology and increasing competition, more and more companies are switching to CMMS in comparison with using manual methods to track and organize information.

The competitive leadership mapping showcased provides information for best CMMS Software. Vendor evaluations are based on two broad categories: product offering and business strategy. Each category carries various criteria, based on which vendors have been evaluated. The evaluation criteria considered under product offerings include the breadth of offering, delivery (based on industries that the vendors cater to, deployment models, and subscriptions), features/functionality, delivery, product quality and reliability, and product differentiation. The evaluation criteria considered under business strategy include geographic footprint (on the basis of geographic presence), channel strategy and fit, vision alignment, and effectiveness of growth (on the basis of innovations, partnerships, collaborations, and acquisitions).

They have a strong portfolio of best CMMS Software and associated services. These vendors have been marking their presence in the market by offering highly customized and easily deployable software for their commercial clients, coupled with their robust business strategy to achieve continued growth in the market.

They have an innovative portfolio of best CMMS Software and have an extensive network of channel partners and resellers to increase the deployment of their services across various vertical markets. Over the years, the Dynamic vendors have been consistently generating positive revenue growth in the best CMMS Software and their market position is enhanced by organic and inorganic strategies undertaken by them over the period.

They have an innovative portfolio of best CMMS Software and strong potential to build strong business strategies for their business growth to be at par with the Vanguards. These vendors have been providing server rack offerings as per their customer demands. Innovators have been forefront in deploying their solutions for niche and custom requests by their clients requiring the processing of high-performance workloads.

The emerging players are specialized in offering highly niche and tailor-made best CMMS software solutions and services to their clients. A majority of the emerging vendors have been undertaking multiple acquisitions and boosting their sales capabilities in various regions to offer their integrated services to a wide range of clients.

Best CMMS Software Vendors– By Major Regions

Best CMMS software based on organization type

How CMMS software evolved?

Best CMMS software is ordinary in manufacturing services from corner to corner across the globe today, but in reality the basic software having CMMS is around 50 years older. The development of CMMS initiated in 1960, when the mathematical system was designed to manage documents, and for standardization and verification of manufacturing processes.

The first CMMS software came in place in 1965. That time it was provided only to the large manufacturing enterprises having huge computer systems. From that time, CMMS changed and developed noticeably due to the extraordinary increase in computing control and the appearance of Internet, which made it available for small and medium size firms as well.

First Evolution: Punch card, the first CMMS solution was used as reminders for technicians for performing easy recurring tasks in time. Engineers used to punch their work-order information such as breakdown code into punch card, which used to automatically get integrated in the computer with the help of card readers. These systems used to operate with the help of programming of Fortran and Cobol that used to be executed on huge IBM platform.

Second Evolution: Mainframe computers, were developed in next 10 years. The only change was use of paper forms instead of punch cards. Daily, work-orders used to be printed and then work was allocated to the team with lot of manual work. Post completion of task, workers used to fill the work-order form that was submitted to other management handling this task.When the technicians completed the job, they filled and then this information was fed in the mainframe computer.

Third Evolution: Minicomputer. Till this time, there used to be high investment needed in implementation of CMMS so small and midsized firms were little skeptical about it. In 1980, minicomputer was invented that made CMMS software cost-effective for all sizes of firms. The software was possible to operate on single, green screen platform in the plant itself which enabled workers to update their information there itself.

Fourth Evolution: PCs and LAN. With the evolution of the personal computers and advancement in internet, in 1990 it became possible for organizations to develop their own CMMS platforms. Such customizable platforms became mainstream and firms started implementing them in various verticals.

Fifth Evolution: On-premise CMMS based on browser. In next few years firms providing CMMS software moved from access based solution to browser based solution. These solutions were directly operated through multiple standardized browsers like chrome, Firefox. But these solutions were not looking properly managed on dashboard. The applications used to operate on local servers so it was very complicated to upgrade software and needed lot of guidance and dependency.

The process of updation was time consuming and very costly that needed highly skilled technicians. Due to this there used to be lag in the process and the downtime was quite high. So for firms who used to provide CMMS software solution, it was very challenging to get this upgradation done for multiple vendors as the process is very lengthy and costly.

Sixth Evolution: Web hosted CMMS. Till this time the CMMS solutions used to operate on local servers or LANs. Due to growing demand of CMMS the CMMS firms started designing web-hosted solutions. It enabled customers to use their CMMS solution from any device that is connected to internet like phone, laptop, Etc. With this it became possible for engineers to operate it from their desired place and check the work allocated to them. Upgrades were owned by vendor as it was done from vendor tech side. The only disadvantage was that if there was server failure, then it used to take a quite long time to restart the program and working of the software.

Seventh Evolution: Multi tenant CMMS. Cloud computing is the further evolution in the CMMS segment and it is very much trending everywhere. By means of cloud based CMMS, complexity in servers and dashboards is eliminated. Users can directly use the service by signing up and logging in. Thanks to Cloud-based CMMS that is operated on multi-tenant design that enables the entire team to share single application with similar secured access, upgradation and similar characteristics.

In this trending Best CMMS software there is facility to configure it as per users’ needs and requirements with multiple filters at an affordable cost. Moreover, this CMMS operated on cloud provides enhanced security, reliability, and at the same time is cost-effective. The software also overcomes the problem of downtime as it can be installed on numerous devices virtually so if at any point the hardwares fail then other starts off at same point of time by saving time and cost both. The software also gets upgraded automatically at pre-defined time.       

With the help of multi-tenant advancement in CMMS, it is implemented across the globe without having issue with the organization size, cost or vertical. Despite of number of users the company has, multi-tenant software balances along with the organization expansion without beating the performance. It is affordable and proficient means of managing all maintenance operations. 

What are types of CMMS Software?

The Best CMMS software is categorized based on the types of features that are offered by the software. Usually, there are basic features or advanced versions of the software.

1. Core CMMS: This type of best CMMS software includes properties like maintenance, tracking, and work order management. This software is available in a single standalone package.
2. Advanced CMMS: This type of CMMS software offers more advanced features like purchase management, billing, and labor management. These advanced features are offered as add-on features or as independent solutions that can be combined with the software.

The best CMMS software can also be divided into two types based on its installation:

1. Cloud-Based CMMS: The cloud-based software uses an internet connection or the web browser to work. In this case, the software provider takes care of all the tasks like IT, hosting, security, and backup for the CMMS. The benefit of using cloud-based CMMS is that it comes with automatic updates that enable organizations to use the recently updated version every time.
2. On-Premise CMMS: This type of software is completely handled by the organizations on their own. Organizations need to use their own hardware like servers and computers. The benefit of this includes controlled designs and functions along with added data security. Although this software comes with comparatively higher costs and complex installation.

What are main functions of Best CMMS Software?

Best CMMS software is highly essential for every organization that wants to optimize their processes. If the organization is aware of using software in an efficient way it will definitely get high ROI along with improved maintenance.

CMMS software performs four main functions:

Work Order Management and Preventive Maintenance-

The best CMMS software effectively eases the process of maintaining work order. Managers can do all the tasks related to work orders remotely or on any Smartphone or tablet. Work requests can also be submitted remotely. The software takes care of preventive maintenance by scheduling it as required. New work orders or tasks completed are also notified with alerts.

Asset Performance and Reporting-

The Best CMMS software manages asset performance and reporting an inefficient way that eventually increases the productivity of the organization. It performs tasks like tracking equipment usage and building assets profiles along with multiple checklists. It also has the ability to create customized reports on any part of the asset performance and maintenance.

MRO Inventory Management-

A CMMS optimized inventory management process by keeping track of the number of spare parts along with the database of those spare parts which includes purchase dates, usage, and availability. It in turn maintains the life cycle of all the spare parts which helps operators in understanding which spare part is needed and when to use it.

Preparing Audits-

Best CMMS software maintains data of each and every task performed which makes auditing process easier for the auditors. It also helps in maintaining compliance by creating user-profiles and providing proof for getting ISO certification.

Why use Best CMMS software?

Computerized maintenance management systems add extensive value to the organization. This software makes it easy and efficient for the organization's maintenance management teams to achieve their main goal of optimizing their operations and performance. It delivers uptime reliably by fulfilling orders, meeting customer demands, and enhancing their experiences. It effectively controls organizational spending and minimizes rework saving on energy costs by maintaining equipment life and enhancing the uptime of the asset.

Best CMMS software reduces downtime of facilities by conquering backlog and increasing the asset reliability. It can automatically schedule preventive maintenance of assets which eases the repair of assets. This in turn reduces the downtime and maintains assets life.

The software enables organizations to eliminate inefficiencies and optimizes schedules along with automation of work orders and standardized processes. This increases the efficiency of the work and maximizing the budget and reduces the chances of resource depletion.

It enables organizations to manage maintenance metrics, KPI reports, and provides them real-time updates on the work orders. It also provides historical data of assets quickly and improves the tasks of maintaining the process.

Best CMMS software plays a very important role when it comes to asset visibility and workflow visibility. It maintains a database that enables management to get all the required information handy. In case of workflow visibility, it comes with customizable dashboards that can be used by technicians and get real-time updates on work progress.

Multiple documents and manuals along with a couple of maintenance procedures can be stored in CMMS. This data collection preserves important knowledge that can be provided to newer operators and in return saves huge time for the organization.

Who uses CMMS software?

Maintenance Managers or System Administrators- System Administrators are core users of  software. These people are involved in daily tasks of CMMS like selecting, implementing, and optimizing the process. All the decisions related to the tasks are approved by managers so this will enable them in creating, scheduling, and prioritizing the work orders along with asset management and analytics.

Facility Manager or Operations Manager- Facility Managers or Operations managers are involved in production facility functions. This is the reason they are one of the main users of CMMS. The software will enable them to see the maintenance information, schedules, analytics, and performances of multiple assets which result in improved efficiency, determining budgets, and auditing becomes easy along with proper inventory management.

Reliability Engineer- These Engineers needs access to the data that is collected with Best CMMS software. They turn this raw data into actionable data and run required reports and performs analytics which in turn reduces downtime and enhances the efficiency of the organization.

Inventory manager- Inventory managers’ updates information on the spare parts, views historical data, sets needed quantity, and also sends purchase request. This information is provided by CMMS which enables advanced tracking of inventory and purchases so that the parts needed are at the desired place and in the desired quantity.

Health and safety personnel- These teams maintain a compliance system and update all the health and safety information into a single database. This data can be collected by software like certifications, policies, checklists, and audit results.

Executives and senior leadership- These teams make important managerial decisions about the organization. By using the CMMS they will be always in the loop and updated about the asset performance and operations.

What are major market drivers?

Drivers

1. Increasing need to gain a 360-degree view into preventive maintenance and asset management
2. Growing demand for cloud-based Computerized Maintenance Management System.

What are opportunities in CMMS?

Opportunities

1. Adoption of AI and automation will reduce the workload on employees
2. Innovation in completing the tasks will make employees get engaged and be more productive CMMS vendors are making mobile technology their top priority

Benefits of CMMS Software

Two of the most significant things to remember while selecting a CMMS solution are how simple it is to use and how easily it will automate everyday tasks. These are some of the key benefits of Best CMMS software:

Metrics Set- Organizations enables users to evaluate the assets and the cost spent on it. These calculations help in increasing the uptime of the asset.

Asset management- The CMMS software captures all the data historical as well as real-time and maintains it in a single database. This will save time in getting the required data whenever needed with a single click.

Labor transitions- The database of CMMS acts as the savior when the skilled technician leaves. It saves all the historical knowledge of a skilled technician which will be available to every new technician who will be working in that position.

Compliance management- CMMS monitors all the processes taking place in the organization which in turn manages compliance and passes orders whenever there is any need for ISO certification for any process.

Reduced system downtimes- Prolonged interruptions and downtimes can have drastic effects on business operations and reputation. Having a CMMS in place can help prevent these situations from taking place by scheduling regular maintenance checks.

Best CMMS Software features

Standard features are included in almost all CMMS Software solutions:

Preventive Maintenance- Schedules regular proactive maintenance on assets and equipment to prevent costly failures and large repairs.

Asset Management- Tracks and monitors the conditions of assets to capture data as well as prevent breakdowns.

Work Order Management- Users can open, process and monitor the status of work order requests.

Inventory Management- Manages spare parts, materials and other tools for maintenance operations.

Schedule Technicians- Technician schedules can be controlled directly within the system and specific work orders can be assigned to individual techs.

Mobile Access- Users can access the system on tablets, smartphones and other mobile devices.

Materials Management- Material management cover all aspect of object expenses, supply and consumption. The practical area involved typically comprises purchase, manufacture control, delivery, receiving and stores.

Equipment Breakdown Reports- The software offers reports for equipment breakdown which means that mechanical or electrical crashing or breaking down of almost every kind of equipment, along with computers. 

Compliance Auditing- The compliance auditing is a complete evaluation of an company’s obedience to authoritarian procedure. Auditing reports estimate the strength and detailed study of compliance provisions, security policy, user access controls and risk managing procedures throughout auditing.

Approval Management- There are series of approvals needed for tasks. There are also the cases where employees are on same project but working globally. This process of manual workflow approvals is automated by using the software.

Vendor Management- This features of is the method that enables a company to take suitable actions for saving price, reducing possible risks associated to vendor and ensures high level service and satisfaction.

Additional Features- Events, Metering and triggers, Single or Multi-site configuration, Document storage, Analytics and reporting and many more.

Potential Issues with CMMS Software

In spite of all of the advantages of Best CMMS software, there are still some potential issues that need to be considered.

Unsatisfactory vendor support- There are a couple of vendors who do not provide required guidance on software installation and usage. This can result in challenges while using this software.

Wrong CMMS- There are CMMS that is created as per particular business, based on its size and industry. This challenge can be overcome by understanding the business needs and getting the CMMS solution customized.

System Integration- Integration of the CMMS solution with the existing organization infrastructure and also with third-party solutions like accounting software and other software. Seamless integration can help organizations in many critical tasks.

Data accuracy and privacy- If the asset information is not updated then this can create an issue for getting accurate data because of outdated or duplicated data. This can also affect the efficiency of the tasks in the maintenance of assets.

Best CMMS Software trends

CMMS on the cloud- Earlier the best CMMS software was implemented on-premise. Now, these platforms are offered on the cloud. The benefits of this include faster service, less expensive storage, and usage of this on tablets, Smartphone, and computers. It also gives leverage of less IT involvement.

Mobile CMMS- This technology streamlines operations in a convenient way. Mobile platforms are more effective and provide all the required information in real-time quickly.

Rise of APM- APM combines the maintenance scheduling of CMMS with the asset tracking and management of EAM, in addition to the interconnectivity of the Internet to create a powerful, proactive solution. 

IoT and Artificial Intelligence- The goal of increased IoT integration and autonomy is to collect more data as well as better data. This gives users the power to make data-informed decisions that align with long-term goals. IoT, Industry 4.0, and AI will develop hand-in-hand with software as they all become more sophisticated and integrated into the fabric of our society.

3D printing- This enables organizations to print spare parts with no need of buying them from suppliers. This can help companies to save money and time.

Best CMMS Software Applications

Best CMMS software is asset for every organization that does management of high-level, intense facility or a compilation of depreciating resources. Due to this, CMMS software is extensively implemented in lots of verticals, comprising manufacturing, education, healthcare, building, energy and utilities, government, and IT

• Simple Facilities: Simple facilities are usually single-site and contain moderately fundamental maintenance supervision requirements for facilities maintenance and rarely troubleshoot. Management at such services prefers uncomplicated, instinctive CMMS solution for keeping track of work order and builds compliance.
• Asset groupings: Companies with collection of depreciating resources uses CMMS as main computerization engine for asset management.
• Complex Facilities: Complex facilities can extent several location or contains a site situation with several buildings, work areas, and intrusive variable like ground, ecological hazard, and ambler thoroughfare

Top Free Best CMMS Software

1. openMAINT- It is free of charge CMMS solution having top rated technologies and enhances projects. It specialize in managing buildings, installations, moving assets and other maintenance related activities.
2. gnuMims- It is free of charge CMMS solution. It is user friendly and highly advanced solution. It lowers the maintenance cost by supervision of maintenance schedule and inventory proficiently and precisely. It also enhances asset dependability by making sure their constant maintenance is done in time.
3. MP Software CMMS- It automates maintenance plans and schedules. It manages all the maintenance related data and organizes, documents, and keeps track of it. It can also be used with a single user for taking care of complex processes.
4. Apache OfBiz- It is influential, scalable, and free of cost solution implemented in multiple verticals. The software is customizable as per user requirement.
5. CWorks-  CWorks Plus is free of cost solution for maintenance of assets. It is user friendly and provides security that comes with affordable premium plans. The software optimizes organizational processes and tracks maintenance schedules. It streamlines the business processes and is implemented across the glove in various verticals.

Recent Developments

• In March 2020, KNAPP announced the release of the redPILOT Computerized Maintenance Management System (CMMS) to the North American market. This new CMMS can be implemented as an added module to the redPILOT Control Tower application or implemented as a stand-alone application.
• In September 2019, Comparesoft, the AI-Driven B2B Software Recommender, recently announced its partnership with eMaint. 
• In December 2017, Aptean introduced a predictive maintenance module (PdM) into its TabWare Enterprise Asset Management system to provide manufacturers with earlier visibility into events, reducing maintenance workloads, costs, and plant downtime.