Best Presentation Software

Presentation tools enable users to design interactive presentations that help them to put forward their thoughts and intentions clearly. The software comes with various themes and templates that used by users while creating the presentation. The templates can comprise of various types of images, videos, or multiple kinds of animations for engaging viewers. Best presentation Software is used in companies for advertising their products and even for educational purpose.

Best Presentation Software in 2021

1. Microsoft PowerPoint
2. Prezi
3. Google Slides
4. Quip
5. Keynote
6. Visme
7. DocSend
8. Zoho Show
9. Microsoft Sway
10. Powtoon

Microsoft PowerPoint: Microsoft PowerPoint enables users to create the presentations in the professional manner. It is one of the most powerful tools used for creating presentations. The software lets users to give the creative format to their ideas so that they can attract and engage audience. The software gives privilege to users to save their presentations online on cloud so that it can be shared with the team and they can work together.

Prezi: Prezi is one of the leading software that is web-based tool. Unlike other software, Prezi uses canvas-based approach for creating the presentations. With the canvas, users can move, zoom in or zoom out their presentations in a variety of frames. Prezi also comes with the free version of its software that can be upgraded later on with the features that are more advanced compared to the free version of the software.

Google slides: A Google slide is offered by Google and comes in a free version. With Google slides, it becomes possible to work collaboratively with the team as the presentation can be saved on google drive and shared with the team. The software can be used for individual purpose as well as for creating business presentations. With google slides app it becomes possible to create, view or edit the presentation on any android smart phone or tab.

Quip: Quip comes with the unique features like document management, collaboration tool and compliance tracking. It is the cloud based software and comes with the free version that can be used by users for getting the idea of how software works. Other features that come along with the software are project management, it supports communication, status tracking, to-do-list, and communication management.

Keynote: Keynote is offers few stunning features helping businesses to create powerful presentations. The software comes with unique feature that is voice along with narration in the presentation itself. It is majorly iOS based software that can be used on Mac. Keynote software comes with the affordable plan for iOS users and can be used by enterprise as well as SMB. Other features of software include layouts, 3D graphs and charts, animations, flowcharts, and timeline settings.

Visme: Visme is the presentation software that uses visual elements for making the presentations more attractive. This software is used for modifying and glamorizing the presentations by using various graphical formats for keeping viewers engaged. This is the online platforms that comes with features like media library, animation techniques, video features, integration, and online or offline sharing.

DocSend: DocSend software comes with one of the best interface and offers security for sharing documents. It lets users to share the business documents securely. It is a user-friendly solution that makes digital file transfer quick and easy. The features of DocSend include secure sharing, document analytics, virtual data rooms, e-signatures, and one-click NDA.

Zoho Show: Zoho Show is the open-source presentation software that enables users in creating, collaborating, publishing and broadcasting presentations from any device. It is quick and easy solution for users and comes as an online presentation software platform. The platform can be used by all business sizes and comes with features like slide creation, presentation designing, sharing and collaboration, and presentations delivery.

Microsoft Sway: Microsoft Sway software enables users in making newsletters, documents, and presentation slides quickly. The software comes with multiple advanced tools and is customizable as per user needs. The software comes with the free version that can be used by users post signing up. The features of this software include easy functions, designs, fonts, and layout.

Powtoon: Powtoon enables users in designing animated videos that can be used in the presentations for engaging viewers. It comes in the free version as well as a paid version with more advanced features. The basic features of Powtoon are supreme in engaging viewers, customizable, easy to operate, and integration with free libraries.

Market Overview

Best presentation software is one of the key software used by organizations for attracting more viewers and engaging them. It is mainly used in advertising the organizations products and services and whenever there is a need for any business communication. Organizations can create professional presentations for contacting the vendors or while signing any business deal. It is the medium of sharing various creative ideas, concepts, working practices, and many more.

Best presentation software solution not only offers advanced features but also is user friendly so that businesses can get the benefit from all these features at their best. The presentation software platforms are usually online or cloud-based so that the presentations are saved in real-time or they can even be shared with the teams so that they can work collaboratively. Any presentation software includes these basic features namely creation slide-based presentations, providing slide templates, themes that can be edited, slide transition, and animation, enables users to embed images, videos, or any other motions that can attract viewers. Few well-designed slides and an attractive presentation can enable us to crack any deal in business. Organizations using this software are able to attract viewers and engage them for a longer time.

The businesses can benefit a lot using the best presentation software. Few of them include clear communication with slides, engage listeners, and post-presentation resource, conversion of leads with the use of presentation. This software is usually implemented for marketing teams for advertising their product. The presentation software solution creates the sequence of data and graphical images many times accompanied with audios or videos and is used in organizations or even during a public speech. These are computer-generated programs for displaying information in the form of the slide shows.

The software performs three main functionalities: editor enables data to be added and formatted, a methodology for adding and managing the graphical images and slides for displaying the data. The software usually brings up all the ideas together and displays it in the creative format.

The competitive leadership mapping (Quadrant) showcased below provides information for presentation software. Vendor evaluations are based on two broad categories: product offering and business strategy. Each category carries various criteria, based on which vendors have been evaluated. The evaluation criteria considered under product offerings include the breadth of offering, delivery (based on industries that the vendors cater to, deployment models, and subscriptions), features/functionality, delivery, product quality and reliability, and product differentiation. The evaluation criteria considered under business strategy include geographic footprint (on the basis of geographic presence), channel strategy and fit, vision alignment, and effectiveness of growth (on the basis of innovations, partnerships, collaborations, and acquisitions).

The presentation software in this category are: Microsoft PowerPoint, Prezi, Google Slides, Quip, Visme, Powtoon, Zoho Show, Microsoft Sway, and Keynote.

The presentation software in this category are: emaze, Photosnack, and DocSend.

The presentation software in this category are: Promo, and Zoho ShowTime.

The presentation software in this category are: VideoScribe, Presenter, and Zoom Player.

Market Dynamics

Drivers:

The increasing number of businesses

Growing demand for presentations

Restraints:

Continuous evolution in technology

Challenges:

Costly skilled labor

Rapid changes in technology

Opportunities:

A growing number of startups

Development in the market research industry

What are the various types of presentations conducted by users?

Before going ahead with the presentation software, it is important to know in detail what are the types of presentations and why are they needed. Below are few important types of presentations that are used in market:

Informative

Informative presentations are usually very brief and discussion is up to the point. In this type of presentation, speaker sticks to the fact and discusses in the easy and understandable way. Users can select any organizational structure for information presentation. These can be discussion on when particular event is expected, where it should take place, how it should take place and logical order.

Instructional

With instructional presentation, users can give particular instruction for any action to be taken. This can be a little longer presentation as it covers entire topic completely. Speakers usually start with explaining why particular skill is important, learning objective, process demonstration, brief explanation, practicing the skill, and feedback.

Persuasive

In persuasive presentation, speaker can convince the audience for accepting particular proposal. With the convincing persuasive presentation, it becomes possible to get solution on the long-term problem or dispute. With this presentation speaker accomplishes seizing the audience attention, disclosing the problem or needs, asking for decision and course of action.

Decision-making

With this type of presentation, speaker should make audience to move as per the decision. This presentation presents idea, suggestion and argument strongly so that audience agrees with course of action.

What are the major components of presentation tools?

The software is designed for enabling users for creating a presentation of ideas by bringing all the texts, image and audios & videos. This software is majorly categorized into business presentation tools and general multimedia authoring software. This software is usually used for designing slideshows for displaying information. The major components of presentation software are:

• Text editor for adding and formatting data
• Capability of adding graphics and other media docs
• Slideshow method for presenting the data

What makes the best presentation software so useful?

Presentation tools are very easy to use software and outstanding medium for teaching activities. It can be created, stored, copied and transported. The software is used to improve language learning. It encourage using all language skills that include: read, write, speak, and listen. Unlike other message delivery mediums, the presentation software can communicate with audience with very good impact. Along with listening to any presentation, viewing it has very high effect in grabbing the knowledge of topic discussed in the presentation.

The software can easily attract audience and viewers through the creative and attractive slides and keeps them engaged. This increases the chances of converting those viewers into leads and those leads into sales. The software plays an important role in advertising the product or service of the company. Presentation software comes with various templates and themes that can be very helpful for businesses for creating the impactful presentation. The files designed on the best presentation tools can be saved on the cloud and can be shared with other team members for collaborative work.

The software gives individual the freedom to control the slide. The user can customize the slide as per the requirement. Users can decide the data that needs to be displayed and also its font, size, images, audios, videos and everything that can make slide more appealing.

What factors help in identifying the best presentation software?

While searching for the best presentation software, we want value for money investment. Slides and presentations are used everywhere for everything. Right from pitch decks and launching new products to academic lectures and cathedral sermons. Keeping that as a priority here is what can make the best presentation software:

Pre built templates

The software should have appealing, professional looking templates that are pre designed so that these templates are used directly when there is no time in creating new presentation entirely.

Collaboration and sharing feature

Many organizations have the facility of working from home. Therefore, there are many employees who are working from home. If there is no proper collaboration between the team members then working won’t be productive, So if you are planning to share the webinar slides in future, or need to work with another team member then the software should quickly share the required documents and let team members to work collaboratively in real time.

Media support

Recording the presentation or adding the video clip in your presentation is trending in market. Hence, the software should support numerous media types such as audios, videos, pictures, and Gifs as well.

Graphical assets

For quickly creating the presentation, there is no point in searching the images related to the topic you want. Therefore, the software with library of images with graphical assets like stock pictures, graphical charts, animated videos or audios will be an added advantage.

Presentation options

There should be a particular presenter mode in the software or application. The presenter options are always helpful and saves huge amount of time. These options can be like live polling or analytics.

What are the most important features of the best presentation software?

The common features of the Presentation Software are as follows:

Ease of use

The software is extremely easy to practice and understand. Users can promptly recognize the editing and formatting features of the software so that they can build impactful and outstanding presentations.

Templates

The software offers numerous pre designed templates that can be used by users as per their requirements. These templates are stored in the software itself and can be selected for designing the slides based on the topic of presentation. The software offers few free templates while there are many other pre-designed templates that charge some fair amount to the users.

Different layouts

For designing the presentation, there are various types of layouts available. Users can select different layout for different slide. The layout can vary with the fonts as well as arrangement of the bullets and titles. The layout selection completely depends on the user and his requirement.

Master slide selection

Users can select the master slide that can appear on every slide selection with the particular designed format and layout. The master slide can contain the common header or footer or any other text style or font that the user selects.

Animation effects

The software provides numerous animation effects feature that users can add in their presentations. These effects can add emphasis to presentations created by the users. With the animation effects, the presentation clearly becomes outstanding and catches audience attention quickly. The software also come with the professional animation effects that can be used by users while doing any business presentation.

Transition effects

Presentation Software comes with various transition effects that can be used while changing slides. These effects vary as per the selection of the user. The users while applying these transition effects can use various audio effects. The transition effects can be customized by the users based on the slide. For example; Users can add dramatic transition effect for all header or title slides whereas, no transition effect for other slides.

Slide notes

The slide notes are very helpful as they show the notes created by the presenter while presenting the slide to audience. In this case, the notes are seen only to the presenter while audience will see only the slide with the content that user wants to show to them.

Interactive slides

The presentation software can bring life to slides. This is usually done with the use of creativity in the slides. The software comes with various graphical images and animations that can be used by users for creating impactful slide without being a graphic designer.

Cloud based

The latest presentation software is mostly deployed on cloud. This enables users to access them at any point of time. It also lets users to embed their slides on their website. The cloud based presentation software gives privilege to users to access the presentation through any device or even without internet connection.

Intuitive dashboards

With easy drag and drop features, the software becomes handy even for users who are not skilled in graphic designing. This becomes possible with the in-built AI that gives rise to customization options.

Plugins

To improve the performance of best presentation software there are various plugins available. This enables users to import and export features as per requirement of the users. With these plugins users can have a look at their presentation as flash files or PDF. By integrating with other software, it becomes possible to view presentations on multiple screens as well as during conferencing.

What are the benefits of using the best presentation software?

Compared to professional design software, best presentation tool is easy to understand and can be implemented quickly. It is persuasive type of presentation so very helpful for the organizations.

Engagement

With the best presentation software, it becomes easy to engage the viewers with the interactive slides instead of long written texts. Therefore, it becomes possible pass the message and knowledge in the impactful manner. The traditional method was without any animations and videos, but with the latest technology, there are animations in the presentation that makes it more interactive and engaging.

User friendly

There are various software available in the market that come with various templates free of cost and can be customized. With an intuitive dashboard, it is very easy to create the slide by using the best presentation software. The software also provides access to the libraries with multiple images, videos and other graphical content that can be used by non-graphic designer very easily.

Improved collaboration

With the use of this software in the organization, it becomes possible to improve collaboration between the teams. As the presentation can be shared on cloud, multiple team members can work on it together. With the single password for accessing the presentation, teams can work together. The team members work can be easily tracked, they can be assigned with particular color as well as users can secure some part of the presentation with the access permissions.

Conversion rate tracking

Users can track the effectiveness of their presentations with the customer engagement score. The software offers high-tech analytical features that keeps track of people viewing the presentation, collects their basic data like their location, time spent and the shares. This data helps businesses to calculate how effective their marketing campaign is.

Flexibility

The presentation software enables users in creating the numerous slides based on the requirement. The data on these slides can be easily modified and adjusted based on the type of viewers. With this software, it becomes possible to portray the complex analytical data in the easy understandable format.

Data sharing

The best presentation software is usually on cloud, so it becomes possible to share the data with specific people with the secured permissions. Data sharing and data security is managed with the use of this software. The software also offers the benefit of sharing data offline. With this, the users can share the data by exporting the file in the desired format and then it can be shared with the specific people or audience.

Other benefits of best presentations software are:

It is very easy to add multimedia to slides

Outstanding for summarizing the facts

Can show graphs, charts and diagrams in easy way to viewers

It can also create the handouts sets for people who wants to take notes from the presentation.

It enables presenter to face the viewers while presenting instead of facing the screen continuously.

Who uses the presentation tool?

Many individuals, business, and industries uses the best presentation software. A impactful presentation is needed at any type of business or industry. The presentation does not discriminate for any industry. It is most needed software wherever you go. With multiple advanced features that are easy to understand, anyone can design the presentation without high graphic skills. With good hang of using the presentation tools, users can go ahead with the advanced and multiple layered presentations. The presentation software is mostly used by:

Managers or C-Level executives

An elegant presentation will be able to add ability and make the most of knowledge of main announcement or vital team or company meetings. Instead of only chatting with your employees, using the best presentations can make the major points for the proposed viewers.

Sales representatives

The software enables sales representatives in creating the strong relationship between them and their potential customers or current customers. This happens with the use of detailed presentation, which enables the sales execs to solve every minute query of their clients and by having the knowledgeable discussion with them.

Human Resource teams

Nowadays, various tasks like employee handbooks, company related details, training for new bees is usually accomplished using the presentation tools. A free presentation used by companies for internal purpose is continually helpful in organization for building the company culture.

Creativity department

The software comes with various features that helps graphic designers or any other creative team to create attractive content through presentations. The slides created using this software are understandable and filled with various animations and transitions. The presentation tools help these teams to create the impactful and professional presentations.

Education institutions

The best presentation software is used in the educational institutions for academic practicality. Teachers in the higher division use presentations for explaining the concepts to students. Students also use such software for presenting their projects to class and at many educational institutions; presentations are made mandatory for students as well as for teachers.

How does the best presentation software help in improving the look and feel of a presentation?

The presentation software is used by many businesses for creating highly professional presentation that can help to convert leads. However, the software of not used properly can create errors in the presentation. Below are the pointers that will help users to avoid errors in the presentation:

Make font size large

Usually the font size that is selected is 12-14 but it is not possible for audience to read this size of data when presented. So ensure that the font size is large enough to understand for the viewers.

Keep it simple

Make sure that you are using limited number of font colors like one font color for title, one font color for main data and one font color for points that you want to highlight. Using bullet points instead of big descriptive paragraphs always makes data more interesting and understandable.

Pictures

Pictures improve the quality of presentation at a higher extent. You should not use more than two images per slide. Pictures should be large so that they can grab users’ attention and can help you in creating the impactful presentation.

Sound

Audios are helpful for improving the quality of presentation. However, you need to ensure that the audio level is not very high that would distract viewers from the topic of presentation. Proper level of audio can keep viewers engaged and make your presentation more appealing and engaging.

Colors

In the presentation, using different colors on single slide will not look good. However, selecting the proper color or mixing different colors that will project well on screen can make your presentation look good.

Background

While designing the presentation, the users apply some backgrounds to slides. Ensure that the background you are using is not distracting the viewers. Do not select any highly flashy background. Select the background based on your presentation topic.

Issues with Presentation tools

Presentation software comes with few issues or disadvantages that actually can be resolved with the use of latest technology with the advanced in the software. Here are few issues associated with the software:

Taking notes becomes challenging for viewers while the presentation is going on. It can also lose their track and focus on the presentation.

Viewers do not communicate with the presenter directly instead sit quietly and just glance at the presentation going on.

It can be challenging to present complex mathematical equations to audience.

With the heavy use of images, animations and audios, a good presentation can become horrible. Controlled use of these features can make it more appealing.

Sometimes, presenters just read the data mentioned in the presentation that can be tiring for the audience.

Top three things to consider before buying best presentation software

Best Presentation software enables users in capturing the relevant data in the form of slides and presenting it to viewers. Here are top three things that you should consider before investing in presentation tools:

File format and supporting devices

Best presentation software usually enables using pictures, audios, and videos. However, checking which file types are supported is important. Ensure that you check the hardware types that the software supports so that you can connect it through the wireless application and make the best out of the tool.

Suitability and price

There are many basic versions of software that are available in market with the free version. The pricing of Presentation software increases with the type of features offered and its configurable options. So it is important to assess the pricing and features of the software offered and compare it with the business requirements. Ease of use of software should also be considered before making this investment.

Viewer engagement

The software comes with various features that has high impact on the audience engagement. Features like graphical formats, using images, audios, videos are definitely attracting more viewers. Therefore, before purchasing the software you need to ensure that the features offered by the selected software will be helpful. In addition, making list of pointers that can attract more viewers based on your business type will be an added advantage.

Best presentation software upcoming trends

Delivery of material

Using Presentation as medium of delivering the material or the product knowledge is trending in the market. Presentation tools uses various features for delivering the information in a more productive way that catches the attention of viewers.

Online learning and distance education

Distance education and online learning is trending nowadays. Educational institutions have started making use of presentations for delivering the subject knowledge and completing the syllabus. Hence, Presentation tools is trending the educational industry as teachers and professors are making wide use of it.

Using presentation tools to improve student achievement

Students usually make use of presentations for displaying their project in the classroom. Many a times even virtual platform is used by students for presenting their work done to other teachers and students. By using this presentation software, students are able to create the creative and appealing slide that improves their grades and achievements.

Building relationship with the audience

Building relationship with the audience is one of the important task that is usually done by the organizations. With the presentation software, organizations will be able to build relationship with the audience. This will help them in converting the leads and bring more sales.

Emergence of web based presentation

By using web based presentation software solution, it has become to target larger group of audience in real time. Web based presentation, along with augmented realty is used by higher budget organization for interacting with the audience in the more creative and sophisticated way.

Simplistic design in presentation

People will be need of more simple to use platform but with visually appealing templates and layouts. Non-tech execs should be able to create the presentation on their own without getting skilled like graphic designers. Hence, simple to use presentation software solution platform will be trending in market in near future.